U.S. Postal Service, ASM, Sec. 274.96
"Authorized personnel of prisons, jails, or other correctional institutions, under lawful rules and
regulations, may open, examine, and censor mail addressed to an inmate of the institution, if the
inmate-addressee consents to receive his or her mail at the institution through the institutional
authorities. If the inmate does not consent, the personnel may return it to the post office unopened,
"refused". An inmate may designate in writing an agent outside the institution to receive his or her
either through an authorized address of the agent if the mail is so addressed, or at the delivery post
office serving the institution, if the mail is addressed to the inmate at the institution."
Correspondence from inmates does not become U.S. mail until it comes into the actual custody and control
the Postal Service, either when given to a postal employee or when deposited into a receptacle
the Postmaster General for the receipt of mail; (i.e. a street collection box, lobby drop in a U.S. Post
Office, etc.). Therefore, unless items are considered actual mail matter as referenced above, the
laws pertaining to the protection of mail matter do not apply.
- All general mail will be placed in the mail collection box unsealed.
- All legal mail will be properly marked “Legal Mail” on the front of the envelope, and
will be legitimately addressed to a Congressman, Judge, Attorney or other official who qualifies for
- Legal Mail will be taken to the Pod Officer before it is sealed. The offender will show the Pod
Officer that there is no contraband contained in the envelope before it is sealed. The offender will
be allowed to seal the letter at that time. The witnessing officer will then initial the back of the
envelope and the front “Legal Mail”. The envelope can then be placed into the mail
collection box. Legal Mail that is received by the Mail Officer without the Officer’s initials
will be returned to the offender.
- All Mail will have the proper postage applied. Mail with bleached postage stamps applied to them
will not be mailed.
- Mail addressed between two offenders currently incarcerated in the Greene County Jail will not be
- Mail that has drawings on the face of the envelope or postcard will not be accepted in the mail. The
Postal Service indicates that such drawings cause problems with their sorting equipment.
- Outgoing mail will not be accepted without a return address. The return address will have the
offenders name, 1000 North Boonville, Springfield, MO 65802 and inmate’s jacket number.
- Sending or receiving mail by any method other than stated above is a violation of the facility
rules. Underground mail (passing of notes to anyone) is forbidden.
- Mail that is to be delivered to a Judge or Public Defender from Greene County may be given to the
Pod Officer for forwarding to their individual offices.
- All incoming personal mail will be on a postcard. Postcards must be no larger than 5” X
- All incoming postcards must be standard white postcards, no index cards or photographs.
- Mail received from another Jail and /or Penal Institution will be returned to the sender.
- Mail and correspondence from Attorneys, Judges, or Congressmen will be opened and inspected by an
officer in the presence of the offender.
- We are a postcard only facility. No Monetary items in any form will be accepted through the mail for
deposit in the inmate trust fund account and will be returned to sender. All funds must be deposited
using the EZ Card Kiosk, website or telephone number.
- Due to limited storage areas, packages will not be accepted into the Jail. Instead the packages will
be refused and returned to the sender. No Christmas or birthday packages will be accepted.
- Mail received for offenders who have been released from custody will be returned to sender, provided
the item is unopened. The Jail will not hold mail for offenders after they have been released.
- Stamps will be removed from incoming post cards and discarded prior to delivery to the offender.
- There will be no limit on how many postcards offenders can receive but offenders will be limited to
10 incoming postcards in their possession at any given time.
- Unacceptable postcards will be returned to sender:
- Defaced or altered postcards are unacceptable
- No plastic/wrappings on postcards
- No labels or stickers will be accepted
- No postcards with watermarks or stains
- No postcards with bio-hazards, including lipstick and perfume
- No postcards depicting nudity, weapons, drug use or gang references
- Mail will not be delivered on the weekends.
- Magazines: we do not allow individual magazine or newspaper subscriptions
- Books: All books must be pre-approved by our Programs Coordinator. Any inquiries can be directed by
at (417) 829-6606 or email firstname.lastname@example.org