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Formatting Requirements

On January 1, 2002, new standardized formatting requirements for documents to be recorded with any Missouri Recorder of Deeds will take effect. House Bill 606 and Senate Bill 515 repeals Sections 59.310 and 59.313 RSMo and enacts new Sections 59.005, 59.310 and 59.313, which allows recorders to reject non-conforming documents and provides for a penalty fee of $25 to record non-conforming documents. The following information is based on the text of the statute and the practical interpretation thereof by the Recorders Association of Missouri (RAM), Missouri Bar, Missouri Bankers Association and Missouri Land Title Association. Document formatting samples can be found here.

What Standardization Does:

For Standard Documents

Size and Ink


First Page Designations

Every document (except plats and surveys) containing any of the following items shall have such information on the first page of the document below the 3" margin:

  1. Title of the document
  2. Date of the document
  3. All grantors' names and marital status (effective 8/28/22)
  4. All grantees' names
  5. Any statutory addresses
  6. Legal description of the property
  7. Applicable reference book and pages if required

If there is not sufficient room on the first page, the page reference within the document where the information is set out shall be stated on the first page. If one of the required fields begins on the first page and continues uninterrupted to subsequent pages, that meets the page requirement.

Designations (First Page)

Cover Pages

Recorder Cover Sheet

Exempt Documents (exempt from formatting requirements)



All documents that are rejected must be returned with a reason for the rejection. The Recorders Association will develop a standard rejection form that can be used or adapted by any filing officer.